You’re the one who keeps all the moving pieces from crashing into each other. As an Events Coordinator at Ascensus, you’ll be the behind-the-scenes force that makes high-visibility meetings, conferences, and virtual events feel effortless for leaders, clients, and associates.
About Ascensus
Ascensus is the leading independent technology and service platform powering savings plans across America, helping nearly 16 million people save for a better today and tomorrow. The company partners with employers, advisors, and institutions to deliver retirement and savings solutions grounded in their core values: People Matter, Quality First, Integrity Always®. In this role, you’ll help bring those values to life through polished, high-impact events.
Schedule
- Position: Events Coordinator
- Location: Remote – Dresher, Pennsylvania
- Employment type: Full time
- Open date: October 30, 2025
- Work setup: Remote, uninterrupted home workspace with reliable high-speed internet (25 Mbps+; stronger if multiple users share the connection)
- Travel: Approximately 30% travel for meetings and events
What You’ll Do
- Plan and coordinate logistics for internal events such as quarterly leadership meetings, all-associate town halls, executive retreats, key client meetings, and engagement initiatives.
- Manage virtual event platforms (Zoom, Microsoft Teams) and partner with internal tech teams and external production vendors to deliver smooth, professional virtual experiences.
- Support event communications by drafting messaging, creating PowerPoint decks, and helping shape invitation content aligned with event strategy and brand standards.
- Track and reconcile event expenses, assist with budget documentation, and ensure timely vendor invoice processing in partnership with the Events Manager and Events Director.
- Assist in planning and executing large-scale external events, including sales conferences, industry trade shows, and incentive programs, handling research, documentation, meeting setup, and administrative support.
- Coordinate with Brand & Creative and Marketing to ensure all event materials are on-brand and consistent.
- Contribute to post-event wrap-up by gathering feedback, organizing debriefs, and documenting lessons learned.
- Handle confidential data responsibly and uphold Ascensus standards for data security, professionalism, and client care.
- Take on additional event-related tasks and projects as needed.
What You Need
- Bachelor’s degree in hospitality, event management, or a related field.
- At least 3 years of experience supporting or managing events in a fast-paced corporate environment, with a focus on internal meetings and virtual platforms.
- Financial services industry experience preferred.
- Hands-on Cvent experience (required), including:
- Building and managing registration websites
- Backend configurations
- Attendee tracking and reporting
- Creating custom branded destination pages across multiple lines of business
- Experience coordinating logistics for executive meetings, associate events, and client-facing programs.
- Experience sourcing and managing external vendors and ensuring on-time delivery of services and materials.
- Strong understanding of Zoom and Microsoft Teams for event setup and live support.
- Excellent organizational, planning, and project management skills with sharp attention to detail.
- Ability to manage multiple projects at once, prioritize under deadlines, and stay calm in a fast-moving environment.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong written and verbal communication skills and the ability to build professional relationships with internal and external partners.
- Independent, proactive mindset with comfort setting goals, making decisions, and moving work forward.
- Dedicated to maintaining confidentiality and upholding data security standards.
Benefits
- National base salary range: approximately $75,000–$85,000, depending on experience, performance, and internal pay alignment.
- Bonus potential may be available.
- 401(k) with company match.
- Medical, dental, and vision coverage.
- Paid time off and company holidays.
- Additional benefits and programs designed to support your well-being and long-term growth.
If you’re ready to own the details, partner with leadership, and make every event feel intentional and well-run, this could be your next step.
Happy Hunting,
~Two Chicks…