Editorial Assistant (Content Development, Books)

We are the world’s largest university press. We have both a worldwide reach and a personal understanding of local needs, partnering on the ground to adapt publications and resources to meet the individual needs of communities, societies, and countries. We partner with researchers, educators, and technology partners to stay ahead of the changing ways people around the world are accessing and sharing knowledge. With a presence in more than 50 countries and millions of customers around the world, an idea launched at OUP can have a global impact.


The Editorial Assistant is responsible for providing editorial and administrative support for a multifaceted publishing program, supporting both commissioning and content development across multiple formats and disciplines, and liaising effectively with authors, editors, reviewers, and in-house stakeholders to fulfil allocated responsibilities for the effective management of projects.

Key Accountabilities include:

1. Under direct supervision, complete assigned tasks to provide editorial and administrative support at all stages of the editorial publishing process across all formats, as part of the Content Development Team. In consultation with your manager, learn to balance and prioritize tasks, use effective time-management skills, and deal efficiently with routine queries and tasks.

2. Assist in project set-up, including creating or recording accurate product/content data using various internal systems (e.g., Oxford Publish) and running P&Ls from the system.

3. Process and track content and data, within defined procedures, including loading, reviewing, editing and manipulation in various systems, maintaining accurate tracking systems and producing samples and reports as required, and supporting the ongoing development and improvement of systems and workflows.

4. Under limited guidance, process standard contracts, including issuing, arranging for signature/countersignature, providing forms and documentation, handling routine contract queries, dealing with Royalties/Publications teams, maintaining contracting records, and supplying related information as required to other functions.

5. Support authors, including answering basic, routine queries and directing more complex queries to appropriate internal staff. Provide standard materials, explain content-delivery preparations, and maintain the relationship between authors and OUP.

6. With supervision, learn how to manage new-in-paperback projects, commissioning for multi-contributor works, and/or projects from the point of author-delivery to handover to Production.

7. Assist with preparing content for handover to Production, including assessing manuscripts, completing basic edits, generating coversheets, preparing artwork logs, updating metadata, confirming permissions, preparing handover forms and briefs, and preparing materials and notices for Sales and Marketing. Monitor progress of content through the Production workflow for own titles/projects and ensure that queries from the Production teams are handled or routed promptly and properly.

8. Process and track payment requests through relevant systems to ensure timely and accurate payments to suppliers, authors, and freelancers. Process requests for complimentary access to products and services for editors, authors, and contributors.

9. When requested, provide administrative support as required for the Heads of Content Development and Head of Editorial Operations, carrying out regular or ad hoc tasks as directed to help the department run effectively. This may include preparing and circulating reports; assisting with making and revising departmental best practice, training, and policy documents; calendar management; agenda management; arranging meeting rooms; and acting as a liaison with IT, Facilities, and other departments.

10. Work collaboratively with cross-functional colleagues, including maintaining information flow between Editorial and other departments across OUP to ensure that the publishing process runs smoothly.

11. Benefit the department, the Division, and the wider Press via your active, positive contribution in the performance of your accountabilities and your participation in additional projects as agreed with your manager.


  • Self-motivated, proactive, detail-oriented, receptive to feedback, and learns quickly
  • Excellent organizational, time-management, and project-management skills, and the ability to balance a variety of responsibilities/projects and manage time effectively to meet deadlines
  • Able to work consistently within established timeframes
  • Strong oral and written communication skills
  • Excellent proofreading and research skills
  • Proficiency in word-processing and spreadsheet applications
  • Able to work quickly, accurately, and diplomatically under pressure
  • Able to work efficiently and effectively in a virtual environment


We care about work/life balance at OUP. We offer 15 days of vacation time that rises with service, 8 sick days, plus floating holidays, personal days, company holidays, and a 35-hour working week. We are open to discussing flexibility in respect of working hours and the use of technology to support regular remote working, dependent on role. We also have a great variety of active employee networks and societies. 

We care for you and your dependents by offering health, dental, and vision insurance plans to our full-time employees. Each plan has multiple levels of coverage to fit your needs and has a high level of contribution made by OUP. In addition, we offer Employee Assistant Programs for all full-time employees, regardless of whether you elect in health insurance. We also offer life insurance and disability insurance.

We help make your money go further by providing a non-elective contribution on your behalf to your retirement plan of 7% of your salary and a matching contribution to the retirement plan of 50% on the first 6% of employee contributions on based earnings.

Position Location: This role can be hybrid, based out of New York, NY or Cary, NC. The role can also be remote in the United States 

GJC Level: S2 (for internal purposes only) 

Salary: $30,660 – $45,990 dependent on skills and experience