Cozen O’Connor is seeking a Full-time Document Specialist – Remote Work to work 35 hours a week on our evening shift within the Document Production Center (DPC). Our evening Document Specialists work Monday through Friday evening from 4:15 PM to 11:30 PM with a 15-minute break, or from 4:00 PM to 11:30 PM with a half-hour break.
DUTIES AND RESPONSIBILITIES
- Transcribe and revise correspondence, pleadings, discovery, memos, reports, special forms, tapes, Big Hand (digital dictation) and hard copy documents, in an accurate and timely manner for review by the attorneys and/or paralegals.
- Convert PDFs using either PDFdocs or Adobe Pro.
- Bates labeling documents.
- Preparing mass mailing mail merges.
- Clean/format documents using DocXtools to apply firm styles. Knowledge of cross-referencing and of blacklining documents using compareDocs.
- Prepare table of contents/table of authorities/points and authorities using Best Authority.
- Generating bookmarks and assisting with creating closing binders.
- Creating professional PowerPoint presentations from start to finish and formatting/printing complex Excel spreadsheets.
- Inputting attorney’s time using Intapp.
- Creating timelines and organizational charts using either Word or Visio.
- Download and transcribe voicemail messages in order to create a hardcopy for the case file for future reference.
- Other duties as assigned.
QUALIFICATIONS AND REQUIREMENTS
- At least 3 years of word processing and/or legal secretary experience preferred.
- Typing speed of 50+ words per minute.
- Proficiency in Windows 10, Microsoft Office 2016, Outlook, DeskSite.
- Working knowledge of scanning equipment, Dictaphone, and general office technology equipment.
- High school diploma.