Institute for Sustainable Communities is seeking an Development Assistant. Please check the requirements and responsibilities and apply below.
Position Scope
This position will work from a fully virtual/home office during working hours that align with Eastern or Central U.S. time zones.
Key Responsibilities
Business Development/Fundraising
- Assist with tracking opportunities, researching prospects, and preparing proposals and reports.
- Process and acknowledge gifts and pledges promptly.
- Track pre- and post-award funder deadlines, requirements, and reporting.
- Assist with fundraising appeal production including updating donor lists, editing, printing, mailing, and managing the task timeline.
- Support donor stewardship including thank yous, invitations, and feedback surveys.
- Help organize and staff in-person and virtual events and campaigns, including scheduling, invitations, logistics, and follow-up.
Knowledge Systems
- Maintain and regularly update systems, resources, and tools, documenting best practices and lessons learned.
- Maintain Salesforce/CRM system (donor and contact database) including data entry, report preparation, analysis, documenting protocols and processes.
- Maintain funding information in Salesforce and reconcile periodically with ISC’s Finance team.
- Collect data and maintain databases related to fundraising, metrics, and outcomes and support the development of periodic internal and Board reports.
- Maintain electronic filing system (ensure good order, accessibility, and consistent naming conventions) and purge as necessary.
Administrative Support
- Schedule/confirm meetings, provide meeting support, and arrange travel for the VP of Development.
- Monitor and ensure responsiveness to department emails, phone calls, and other inquiries as necessary.
- Assist with the preparation of project documents (reports, work plans, project summaries, etc.), consulting agreements, and drafting correspondence, and other written collateral.
- Take meeting notes, participate in webinars and trainings, and share learnings with the team.
- Order and track team-related supplies.
- Other duties as assigned.
Requirements
- Two to four years of relevant professional experience
- Bachelor’s degree or equivalent experience
- Values and strives to demonstrate values of equity, diversity and inclusion
- Outstanding administrative and organizational skills that reflect a customer service focus and attention to detail
- Familiarity with nonprofit fundraising, events, and proposal development
- Excellent interpersonal, oral, and written communication skills
- Ability to work both independently and collaboratively as a contributing team member and with people at all levels within the organization
- Ability to work under pressure, adapt to changes in the work environment, and manage competing demands
- Excellent skills in Microsoft Office suite, specifically PowerPoint, Word, and Excel, Google platforms, and data and information management systems. Experience working in Salesforce is a plus.
- Must be able to work remotely effectively
- Flexibility, graciousness under fire, and a sense of humor
- Commitment to the ISC mission and goals