This position reports to the CFO. The Corporate Accounts Receivable Specialist ensures effective billing and collection of Client accounts, initiating proactive measures that result in account or open balance resolution and providing issue feedback and support to Operations, Sales, Client Success and Accounting. In addition to managing billing and collections, they will proactively review and analyze client revenue and collection trends. This will include, but not limited to, analysis of revenue and revenue per trip. The Corporate Accounts Receivable Specialist will escalate key findings in their analysis to the appropriate team leaders. The Corporate Accounts Receivable Specialist will also manage the setup and maintenance of clients within our invoicing and accounting systems.
The Corporate Accounts Receivable Specialist will also be involved with sales tax research and filings, work-paper preparation for the annual budget and audit, other accounting duties and analysis and interacting with several other functional areas within the company.
Quick Med Claims is headquartered in Pittsburgh, PA. This is a remote position.
Requirements
Education
Associate degree in business or related field preferred, however equivalent combination of education and experience sufficient to successfully perform essential duties will be considered.
Experience
2-4+ years billing and collections experience; business to business preferred
Knowledge, Skills, Abilities
- Good computer skills, including proficiency with MS Office, particularly Excel, and various financial systems.
- Strong ability to research and resolve account discrepancies.
- Analytical and problem-solving skills.
- Strong organizational and time management skills.
- Ability to handle multiple tasks and quickly adapt to changing priorities.
- Basic knowledge of financial accounting principles and standards of practices.
- Ability to work in a fast-paced environment.
- Knowledge of general ledger and account coding.
- Financial analysis skills including but not limited to G/L and budget reporting, and month-end close.
- Attention to detail, accuracy, organization.
- Data entry.
- Excellent communication skills (both written and verbal).
- Ability to interpret and apply laws, rules and regulations impacting finances & operations.
- Operating standard office equipment.
- Preparing reports.
Essential Duties & Responsibilities
- Generate and distribute monthly billings to all clients.
- Review and analyze client accounts to ensure outstanding balances are in compliance with terms.
- Make collections calls and send e-mails to clients to ensure timely payments.
- Post cash received to client accounts within Quick Med Claims’ accounting system.
- Work with CFO to ensure compliance with sales tax requirements and manage the regular filings.
- Build and maintain relationships with external and internal (Sales, Operations, Client Success etc.) customers.
- Investigate, document, communicate, report and resolve issues impacting prompt payment of invoices and/or disputed items.
- Ensure that fee schedules are monitored and up to date.
- Contribute and participate in meetings with management and/or customers to advise and make recommendations on risk mitigation and/or other issues impacting the timely collection of receivables.
- Period Close Activity – Manages the monthly closing of billings and receivables. Develops metrics surrounding billing and collection activity to assist management with periodic reporting.
- Team Player – Provide support and guidance to other members of the finance team, as well as other employees outside the Finance department.
- Projects – Participate in and contribute to special projects as required by management.
- Adhere to all QMC HIPAA privacy policies and procedures. This includes always maintaining the confidentiality and security of sensitive patient information.
Other Responsibilities
- Performs other related duties as assigned.