Contracts Specialist II

The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute administration team is to provide support and structure to the scientific divisions. Coinciding with the team science approach, administration helps facilitate team learning and the overall mission of the institute.

The Contracts Specialist II works directly with the Allen Institute’s legal team supporting contracts across the organization as well as other compliance and corporate matters as needed. Under the supervision of an attorney, this role provides top-notch service-oriented support for contract transactions, including drafting, reviewing, negotiating, and managing commercial contracts. This role performs a broad range of assignments, simple to complex, involving application and legal knowledge and skills and responds to questions of legal interpretation and first impression, working independently on his or her workload. The Contracts Specialist II is a self-starter with the ability to manage stressful situations with diplomacy and tact, and has a combination of project ownership mentality, intellectual curiosity and roll up your sleeves attitude.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

  • With attorney supervision, provide contract support for standard agreements and execute on the Allen Institute contracts process, including:
    • Review, draft, and negotiate agreements such as services agreements, non-disclosure agreements, collaborative research agreements, and simple amendments
    • Create first draft of contracts using information gathered from clients
    • Manage incoming and outgoing contract requests, including contract and database entry processes
    • Manage internal contract approvals and signature process
  • Maintain and manage Contracts SharePoint files and maintain organizational file structure
  • Assists with contract database management
  • Support maintenance of form libraries and work with other members of the legal team to build out and maintain internal policy and process documentation
  • Work with attorneys to help support contract needs of internal business clients and assist with projects in other areas of the legal department as needed
  • Provide consistent, efficient, and excellent service and work product to clients; seeks and incorporates feedback from multiple sources; strives to add value beyond the immediate requests from clients
  • Understand implications of own work to long-range legal department and Allen Institute mission and goals; demonstrates holistic understanding of Allen Institute to advance its mission, vision and values
  • Consistently works collaboratively and foster collaboration and respect with team members and peers across the Allen Institute

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

  • High School Diploma or equivalent
  • Minimum 2 years of related experience

Preferred Education and Experience

  • Bachelor’s degree and at least 2-4 years of relevant experience managing contracts drafting, negotiation, and process improvements
  • In-house experience, nonprofit experience, and/or biotech experience
  • Proficient in Microsoft Office 365 products, Convercent, Adobe and Inteum/Minuet
  • Experience with Oracle and ADP preferred

Position Type/Expected Hours of Work

  • This role is currently able to work in a hybrid work environment. We are a Washington State employer, and any remote work must be performed in Washington State.

Additional Comments

  • **Please note, this opportunity does not offerrelocation assistance or work visa sponsorship**

Annualized Salary Range

$75,003 – $105,004*

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.


Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide.