Content and Publishing Associate – Graphics Coordinator

**Please include a cover letter with your resume together in one document when applying**

About UpToDate:

For over 30 years, UpToDate has been a global resource for medical professionals and patients, providing trusted answers to clinical questions based on the latest evidence and best practice. UpToDate is committed to helping health care professionals make appropriate care decisions and drive better outcomes for patients. Our editorial staff ensures our content is always current, accurate, inclusive, and organized to help users access information quickly.


We are searching for a Content and Publishing Associate – Graphics Coordinator to join our editorial team. The Content and Publishing Associate – Graphics Coordinator role requires an individual who is extremely detail oriented and has very strong organizational, interpersonal, and time management skills. This role will support the Deputy Editors, Content Editing Associates, and internal Graphics and Permissions teams by assisting with and handling several different tasks, which are outlined below.

The main tasks of the Content and Publishing Associate – Graphics Coordinator are as follows:

Working with Deputy Editors (DEs) and Content Editing Associates (CEAs) to facilitate the process for adding graphics that will support product content, including:

  • Researching and identifying full source information for graphics previously published in external sources, and working with internal Permissions team, as needed, to secure necessary approvals to reproduce such graphics in UpToDate
  • Communicating all relevant graphic details to internal Graphics team through editorial platform
  • Carefully reviewing new graphic submissions to identify opportunities for business-friendly alternatives, such as creating original UpToDate graphics or suggesting similar options from more favorable sources

Maintaining documentation associated with the graphics request process, and collaborating with CEA managers, trainers, and internal Graphics and Permissions teams to ensure all processes are working efficiently and effectively, incorporating workflow adjustments as needed

Working with internal Permissions team to review and process incoming requests from users to reproduce UTD graphical content in external publications and presentations

Working with internal Graphics team and medical illustrators to support and, when needed, coordinate process of requesting new and updated illustrations for inclusion in UpToDate and other CE products

Working with DEs, CEAs, illustrators, and internal Graphics and Permissions teams on initiatives to improve diversity, equity, inclusion, and belonging in UpToDate content, including UTD graphics 

Following extensive training from the internal Graphics team, assisting with the creation and design of basic HTML tables, as well as other potential projects, using in-house graphic design software

Working with internal Permissions team to organize and help manage physical and electronic permission grants in a digital library

Analyzing UpToDate topics using plagiarism and AI detection software and providing results and guidance to appropriate editorial members to ensure content submitted to and published in UpToDate is original to our publication

Providing support during virtual editorial meetings, including troubleshooting technical issues, managing slides, calling on attendees, producing polls, and other miscellaneous support as needed

*PLEASE NOTE: This is a coordinating position and not a graphic design position, though graphic design skills may be considered. Ideal candidates may be entry level or have some experience in coordinator or office administration roles. Background or interest in publishing is a plus.


Entry level; Bachelor’s degree or equivalent experience


Excellent skills in communication, time management, organization, and attention to detail