Clinical Placement Administrator

What You’ll Do

As the Clinical Placement Administrator, you will work with graduate and post-graduate nursing students across multiple school partners and degrees. You will assist the clinical placement team with the student’s fieldwork placement lifecycle as part of their Master’s and Doctorate curricula. Your focus will be to help the team manage the administrative and student/site data across the different programs with the goal of getting all students placed and ready to start their rotations every semester. You will also assist a team of Placement Advisors in data entry, site and preceptor management, collection of clinical site clearance and onboarding information, and assist with student clearances as needed by the team.

The successful candidate will work remotely on a 1099 contract basis. A minimum of 20 hours a week of daytime availability is required.

You will:

  • Manage all aspects of data entry related to clinical placement operations, including utilizing Google Sheets and the placement portal to maintain appropriate records. (20%)
  • Enter the new site and preceptor information in the placement database system and update and maintain existing data. (35%)
  • Conduct clinical site development and outreach in support of various school accounts and program disciplines. (20%)
  • Organize clinical facility networks, including data cleanup, creation of correct contacts for clinical facilities, and updating contact information as needed. (20%)
  • Assist the Placement Team/Contracts coordinator (typically during cohort start dates) to ensure that required affiliation agreement contracts have been received from sites and timely uploaded in the placement portal. (5%)
  • Client and student-facing interactions as needed.

What You Need to Get the Job Done

  • Associate’s or Bachelor’s degree with studies in business, psychology, or health science preferred
  • Experience working in Higher Education
  • One year of administrative experience preferred
  • Proficient with Google Workspace; specifically Google Sheets
  • Comfortable learning new technologies/CRMs
  • Demonstrated general understanding of business operations & process management
  • Demonstrated ability to thrive in a dynamic work environment
  • Meets adversity with a calm demeanor and a sense of humor
  • Strong commitment to foster collaboration and build relationships within the health care systems, students, and partners, as needed
  • Excellent communications skills, both verbal and written, in virtual environments
  • Strong interpersonal skills and a history of achieving positive results collaboratively.
  • Focused on finding solutions to challenges

What Will Make Us REALLY Love You

  • Passion for student learning and positive outcomes
  • Demonstrated ability in the development of clinical placement solutions
  • Shows curiosity in learning new processes and understanding the business
  • Demonstrated understanding of FERPA and a strong sense of discretion while handling sensitive information
  • Ability to establish collaborative and collegial relationships with various stakeholders while still moving tasks forward and meeting deadlines
  • Stays calm in stressful or emergent situations; de-escalates situations through active listening and open collaboration
  • Adapts quickly and positively to changing priorities
  • Strong organizational skills, excellent follow-through, and exceptional attention to detail