- Federal, state and private contract preparation and implementation
- Generate contracts for assigned projects and departments responding to and/or using government and non-government templates;
- Review outside contracts and suggest changes to protect the organization and impact revenue timing;
- Ensure proper approvals of contracts and grant letters, and routing and filing of scans;
- Maintain accurate contract log, with all appropriate contract and invoice information;
- Reconcile final contracts with budget; resolve discrepancies;
- Work with colleagues in programs and accounting to prepare and submit amendment/line-item adjustment requests; ensure follow-through.
- Contract and grant compliance
- File necessary reports for government and non-government contracts and grants, including financial and diversity reports;
- Invoice preparation and tracking
- Monitor contract spending and review with program directors and staff with the support of the Contracts Administrator;
- Lead monthly invoicing activity, working with colleagues in budget and contracts and programs and accounting to ensure accurate, timely, and complete invoicing that is properly tracked internally;
- Prepare invoices/drawdown and maintain internal tracking.
- Complete requests from auditors as appropriate.
- Other duties as assigned.
Requirements:
- Bachelors degree
- 1+ years experience working with Contract and/or Grants
- Ability to work independantly and within a team environment