Western Door Federal, part of the Seneca Nation Group (SNG), is hiring an Administrative Support Assistant to provide essential program and documentation support for chaplain-led events under the U.S. Army Chief of Chaplains’ Building Strong & Ready Teams (BSRT) / Strong Bonds Program. This position plays a critical role in processing event requests, reconciling budgets, and ensuring contract compliance—supporting mission readiness for soldiers and their families.
About Western Door Federal (Seneca Nation Group)
Seneca Nation Group is the federal contracting business of Seneca Holdings, supporting mission-critical needs for federal civilian, defense, and intelligence customers. With a portfolio of subsidiaries under the SBA 8(a) program, SNG combines professional expertise with a mission-driven culture. Employees receive competitive pay, flexible work-life balance, professional development opportunities, and comprehensive benefits while contributing to the Seneca Nation.
Schedule
- Remote role with travel to event locations (domestic and OCONUS) as needed
- Full-time, Monday – Friday (must be available for event support, including occasional weekends)
What You’ll Do
- Process event requests, registrations, and maintain administrative documentation
- Track compliance items such as childcare, vendor contracts, and rosters
- Submit Receipts of Services (ROS), Monthly Execution Reports, and Quarterly Close-Out Reports
- Support invoice preparation and reconcile event costs with vendor invoices
- Prepare and distribute participant materials (agendas, certificates, nametags)
- Provide on-site event assistance, including registration and materials distribution
- Deliver contractor roles/responsibilities briefings as needed
- Assist with Contractor Manpower Reporting (CMR) and compliance tracking
What You Need
- Associate’s degree in Business Administration, Event Management, or related field (Bachelor’s preferred)
- Active Secret Clearance required
- 2+ years administrative or program support experience, ideally with federal contracts
- Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational, financial, and reporting skills
- Ability to work independently and as part of a dispersed team
- Active U.S. passport and willingness to travel
Professional Standards
- Maintain confidentiality of sensitive/classified information
- Complete Army AT/OPSEC and IT security training within 30 days of contract start and annually
Benefits
- Comprehensive medical, dental, vision, life, and disability insurance
- Voluntary benefit programs (critical illness, hospital, accident)
- Health savings and flexible spending accounts
- 401(k) retirement plan
- Paid leave and professional development support
This position gives preference to Seneca Nation members and veterans with relevant expertise.
Happy Hunting,
~Two Chicks…