Accounts Payable & Receivable Coordinator

Win Brands Group has recently become aware of the fraudulent use of our name on job postings and via recruiting emails that are illegitimate and not in any way associated with us. 

Win will never ask you to provide sensitive personal information as part of the recruiting process, such as your social security number; send you any unsolicited job offers or employment contracts; require any fees, payments or access to any financial accounts; and/or conduct text-only interviews.  

If you suspect you are being scammed or have been scammed online, you may report the crime to the Federal Bureau of Investigation and obtain more information regarding online scams at the Federal Trade Commission. If you have questions about the authenticity of any communication sent purportedly by or on behalf of Win, we encourage you to contact us here.

About the Opportunity

We are looking for a skilled Accounts Payable & Receivable Coordinator that is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. Additionally, the Accounts Payable & Receivable Coordinator will ensure the accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts. This role will report to our Accounting Manager and can be based anywhere in the US.

What You’ll Do

  • Process outgoing and incoming payments in compliance with financial policies and procedures
  • Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable and receivables’ data
  • Prepare bills, invoices, and bank deposits
  • Reconcile the accounts receivable and accounts payable ledgers to ensure that all payments are accounted for and properly posted. Actively following up on aged receivables and inquiring about collection
  • Facilitate payment of invoices due by sending bill reminders and contacting clients
  • Generate financial statements and reports detailing accounts payable and receivable status
  • Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
  • Resolve any clients’ billing issues, once a discrepancy has been verified
  • Own the AR collections process
  • Understand expense accounts and cost centers
  • Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)

What You’ll Bring

  • Solid understanding of basic bookkeeping, accounting principles, fair credit practices, and collection regulations
  • Proven ability to calculate, post, and manage accounting figures and financial records
  • Data entry skills along with a knack for numbers
  • Hands-on experience in operating spreadsheets and accounting software 
  • Experience with third party payment processors
  • Proficiency in English and in MS Office
  • Customer service orientation and negotiation skills
  • A high degree of accuracy and attention to detail
  • 2+ years of relevant experience 
  • Experience using QuickBooks and Netsuite is preferred
  • BS degree in Finance, Accounting or Business Administration is preferred, but not required