Accounts Payable Associate

efficiently, LLC

Company Profile:

.efficiently is a software development and services company specializing in the construction industry, providing, accounting, estimating, Architectural, logistics, HR and technology services to clients across the USA.

Shift Timing: 5 PM to 2 AM and 6 PM to 3 AM

Location: Work from home (WFH)

Note: This is a remote position, and a strong internet connection is required (company subsidy available).

Job Brief:

This is an excellent opportunity for the successful applicant to join this fast-growing company.This position will report to the AP and AR Manager.

Responsibilities Include:

  • Reviews all invoices for appropriate documentation and approval prior to payment
  • Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files
  • Codes such items as invoices, vouchers, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system
  • Ensure all invoices are entered accurately and to the proper expense general ledger account
  • Monitors all accounts to ensure on-time payment of invoices
  • Investigates and resolve problems associated with the processing of invoices and purchase orders
  • Attaches the corresponding purchase orders to incoming invoices with all supporting documentation or attach incoming invoices to appropriate purchase order
  • Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards
  • Process remittance information from checks, drafts and wire transfers for invoices provided by vendors or suppliers, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures
  • Receives, researches and resolves various routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Monitor and report on deviations from credit standards
  • Handles all vendor correspondence via phone or email
  • Assists in monthly closings
  • Prepares analysis of accounts, as required
  • Performs filing and copying
  • Communicates with co-workers, management, vendors and others in a courteous and professional manner

Desired Background

  • 0 – 3 years of previous accounts payable experience, preferred
  • Proficient in communicating, both verbally and written, in English
  • Problem Solving/Analysis
  • Customer/Client Focus
  • Results Driven
  • Flexibility
  • A high school diploma, required
  • Bachelor’s degree in accounting.