Job Description
We are seeking an Accounting Assistant to join our dynamic team. This role involves coding invoices, processing payments, and maintaining accurate financial records for a diverse book of clients. The successful candidate will be adept at utilizing proprietary ERP software to manage electronic and check payments, as well as client accounts and payment status. Excel proficiency is required for documenting, tracking, and organizing discrepancies, ensuring accuracy in high-volume statements with hundreds of line entries.
Responsibilities
- Code invoices and process electronic and check payments accurately.
- Utilize proprietary ERP software to maintain client accounts and payment statuses.
- Document, track, and organize discrepancies using Excel, including pivot tables and sorting.
- Collaborate with internal sales and accounting teams, and external customers to ensure payment accuracy.
- Handle insurance carrier payables, ensuring invoices and statements match records for correct payment processing.
- Identify discrepancies and communicate with relevant parties to resolve issues promptly.
- Ensure timely processing of payments to insurance carriers, adhering to due dates and overnight requirements if necessary.
- Maintain detailed records of payables in the system, following up on statuses and discrepancies.
- Communicate effectively with internal and external teams to track down information and resolve discrepancies.
Essential Skills
- 3+ years of strong Accounts Payable experience in a high-volume, fast-paced environment.
- Proficiency in processing and coding complex invoices/statements with multiple line items.
- Experience with electronic and check payment processing.
- Advanced Excel skills, including pivot tables and sorting.
- Strong documentation and organization skills for invoice/payment tracking.
- Service-oriented with high personal standards and a hands-on work style.
Additional Skills & Qualifications
- Accounting/Finance degree preferred.
- Experience in professional office settings, with transferrable AP process skills.
- Ability to manage multiple tasks and deadlines simultaneously.
Work Environment
This role is remote, with a team of 8 people. For the first 90 days, contractors in San Diego county are required to come into the office 3 times a week. After this period, office visits are reduced to once a week based on workload. Non-local candidates rotate into the office for half a day every other week or every 2 weeks after the initial 90-day training period. We offer a stable and growing work environment with opportunities for professional development, competitive compensation, and comprehensive benefits. Our culture values hard-working, quirky over-achievers who are comfortable with tight deadlines and enjoy steady work. The management team has high expectations and appreciates those who follow established processes.
Pay and Benefits
The pay range for this position is $27.00 – $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in San Diego,CA.
Application Deadline
This position is anticipated to close on May 27, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.