Employer: Blavity
Job Summary: Blavity Inc. is seeking an Event Production, Coordinator to join our growing production team and develop innovative event programs and activations. As a coordinator, you will collaborate with internal and external partners to help develop creative concepts, coordinate event production, and assist in project management of team task boards.
This 1099 Contract role will report directly to the Senior Associate, Events.
Responsibilities
- Help monitor projects and assigned tasks for both in real life and virtual events or conferences to ensure seamless execution, and that deadlines are met.
- Participate in stakeholder meetings in order to record meeting minutes and task designations.
- Ensure projects adhere to pre-developed frameworks, and that all documentation is maintained accordingly for each project.
- Coordinate all project-related documents and files to ensure materials are current and properly stored.
- Identify any project pain points and call them out to the Senior Associate, Events.
- Aggregate project files for optimal client delivery.
- Perform other related duties as assigned by the Senior Associate, Events.
Qualifications
Years of Experience: 2+ years of experience in a similar project coordination or project management role
- Ability to handle the stress of multi-tasking and effectively managing multiple high-pressure deadlines. You must be skilled at simultaneously handling deliverables for at least 2-3 live projects.
- Ability to clearly and effectively articulate project needs and next steps for various types of stakeholders.
- Excellent interpersonal skills in working across several internal teams.
- Innovative mindset.
- Highly organized, proactive project manager: adept at balancing multiple fast-turnaround projects simultaneously.
- Hyper-collaborative, accustomed to working with and understanding the needs of various internal and external partners.
Excellent communication skills, ability to represent the company and product in external settings.
Education: Preferred BA/BS or relevant work experience
Technologies: Asana or a similar project management tool, and proficiency with Microsoft office Suite
Competencies/Skills:
- Highly organized and detail-oriented project management style
- Self-starter that can multitask and maintain high-quality work while meeting tight deadlines
- Strong communication and interpersonal skills
- Excellent in Time Management and ability to pivot upon short deadlines
Competencies/Skills:
- Well versed in all aspects of event execution
- Customer Service
- Creativity and innovative problem solving skills required
- Experience and full working knowledge of all disciplines of agency production
- Ambitious and goal oriented
Details: This is a fully Remote (1099) contract position, requiring an average of 20 hours per week.