📍 Remote – U.S. (Preferred: Eastern or Central Time Zone)
🗓 Posted: July 16, 2025
🕓 Full-Time | Mid-to-Senior Level | People Operations | Remote-First
🔹 About the Role
OPEN Health is looking for an experienced Payroll, Benefits, and Leave of Absence Manager to lead and optimize our multi-state payroll operations, benefits administration, and leave of absence processes. This is a highly strategic and operational role that requires deep knowledge of tax compliance, vendor management, and HR/payroll systems like Paylocity and SuccessFactors.
You will oversee payroll for salaried and hourly employees across 40+ states, manage LOA vendors, drive compliance, and support seamless integration between systems, vendors, and finance.
🧩 Key Responsibilities
🔸 Payroll Management
- Manage bi-weekly multi-state payroll with a managed service provider
- Ensure compliance with federal/state/local laws (wage, tax, withholdings, W-2s)
- Audit and reconcile payroll data; lead quarter-end and year-end processes
- Collaborate with Finance and HR for GL alignment, bonuses, commissions, and benefits deductions
- Respond to tax notices and maintain proper jurisdictional reporting
🔸 Benefits Administration
- Oversee medical, dental, vision, HSA, FSA, STD/LTD, life insurance, EAP, wellness, and voluntary plans
- Lead open enrollment and annual renewals (plan design, communications, system setup)
- Manage broker/carrier/vendor relationships and escalated issues
- Ensure regulatory compliance (ACA, HIPAA, COBRA, ERISA, 401(k), Section 125)
- Conduct audits for benefits accuracy and invoice reconciliation
🔸 Leave of Absence (LOA) Management
- Oversee LOA vendors and ensure compliance with FMLA, ADA, parental, military, and state leave laws
- Administer STC/LTD in coordination with Unum and People team
- Track premiums and wage replacement during leave cycles
- Serve as liaison for employees, managers, and third-party administrators
🔸 Payroll System & Tax Compliance
- Integrate payroll systems with tax compliance tools and real-time calculation engines
- Configure multi-state/local tax profiles, location mapping, and reciprocal agreements
- Implement updates related to tax changes, wage limits, and legal shifts
- Validate system-generated tax forms (W-2, 941, 940) for accuracy
✅ Requirements
- 5–7 years of experience in payroll, benefits, or leave administration
- Deep knowledge of multi-state payroll, tax laws, and benefits compliance
- Experience with Paylocity, SuccessFactors, and other HRIS platforms
- Proficiency in ACA, EEO, Pay Equity, 401(k), PFML, HIPAA, COBRA, and ERISA
- Analytical skills to resolve discrepancies and conduct audits
- Excellent written/verbal communication and vendor relationship skills
- Strong organizational and project management capabilities
- Ability to work independently and collaborate across teams
- Experience leading cross-functional process improvements
🌍 Location & Travel
- Remote-first role (U.S. only)
- Preference for Eastern or Central Time Zones
- Occasional travel (1–2 times/year)
💵 Compensation & Benefits
OPEN Health offers a competitive salary and a full suite of benefits, including:
- Generous paid vacation, holidays, and PTO
- Comprehensive health coverage (medical, dental, vision)
- 401(k) retirement plan
- Professional development and upskilling opportunities
- Commitment to CSR and DEI initiatives
🧬 About OPEN Health
OPEN Health is a global organization that unites deep scientific expertise with creative problem-solving to improve patient outcomes. With strengths across HEOR, medical communications, and omnichannel strategy, we help solve complex healthcare challenges that matter.